Your Illumine.app experience is improving as we work to release new features, enhance existing ones, and squash bugs - cause we’re good buggers who hate bugs (and clearly need to work on our one-liners).

Month of May comes to a close, and we’re ready for the Summers! In the meantime, here’s the list of features going live:

Payments Page 🆕
Staff Applications 🆕
Staff Schedule Page 🆕
Staff Leave Table 🆕
Staff Timing 🆙
Staff Installation Report
Other enhancements (Lead Form Embedding, Food Quantity Values)

Below is a deep dive of the improvements you’ll find with the latest release of May 2023.

1. Payments Page 🆕

As part of the latest update, you can now view all received payments (fee collections) in a single window with all essential information like invoice and receipt IDs, payment date, mode and actual amount. The same can also be exported as payment reports!

From the left panel, select FEE → PAYMENTS

You can use the Date and Payment Mode filters, and also select specific students.

2.Staff Applications🆕

Before this latest update, the Forms (Applications) were limited to students. Starting now, you can create separate Forms (Applications) for your staff members.

From the left panel, select FORMS → Staff Applications

To create an application, click on ‘NEW APPLICATION’ on the top right of the window. Any application you create in this section is restricted to staff members only. You can create a Form, or upload a Contract to be signed, or Request Documents from staff members (let’s say during the new staff member onboarding process).

Additionally, staff members now receive email notification with the link to any staff application form they are required to fill.

3.Staff Schedule Page🆕

It always helps to have an organized schedule for the day. And it helps even more if you have an outlook on how each staff member’s schedule for the day looks – so that no member feels overwhelmed with too much on their plate. That’s exactly what the Staff Schedule section enables.

From the left panel, select CALENDAR → STAFF SCHEDULE.

To add to any particular staff member’s schedule, click ‘Add Schedule’ on the top-right. Alternatively, you can simply click on the tile against a team member’s name for any particular date and the window opens up to add the schedule (see image below).

The Staff Schedule page also has the filter option on the top-left to select the schedule of a particular staff member. You can also select any particular ‘week’ on the calendar and add/view schedule.
Once the schedule for the week is set, you can also export it using the ‘Export Schedule’ option on the top-left and keep it for reference (or maybe even pin it to the staff room notice board).

4.Staff Leaves List View🆕

At times, it helps to have information organized in a tabular format. That’s exactly what the Staff Leave List view enables – it aids in getting a glancing view of each of the staff member’s leave plans, and helps to maintain student-to-staff ratio.

From the left panel, go to ATTENDANCE → STAFF LEAVES → click on ‘LIST’ option on the top-right corner.

5. Staff Timing🆙

This is a small but quite important enhancement. Under each staff member’s profile page, you can now add a START TIME and END TIME – which represents their daily work hour window.

This information pairs with the existing attendance feature to let you automatically keep track of late/early arrivals and departures of staff members based on their check-in/check-out time.

From the left panel, go to MANAGEMENT → STAFF → select any existing staff member’s profile or ‘ADD STAFF’.

In the staff profile, simply fill the additional fields of ‘Staff Start Time’ and ‘Staff End Time’, and that’s it.

6.Staff Installation Report

This new window gives you a quick view of the Illumine Teacher App installation status of your staff members, and also gives you the ability to ‘invite’ them to install the app.

From the left panel, scroll down to REPORTS → click STAFF INSTALLATION REPORT.

7. Other Enhancements

Lead Forms — New Field Types of ‘Contract Upload’, ‘Digital Signature’, and ‘Document Request’ have been added.
Lead Form Embedding — You can also now embed the Forms in the LEADS module into your website on your own, with the ability to copy the embed code available on the application interface.
Food Quantity Values can now be customized.

Details with snapshot for reference below.

To use the new field types of ‘Contract Upload’, ‘Digital Signature’ or ‘Document Request’, simply go to LEADS → FORMS → either edit existing form or click ‘CREATE FORM’ from top-right.

Once inside the Form Builder, you will see the new field types on the right hand panel. Click any of the field types you want and arrange them at whichever order you want it to appear (simply click and drag the added field using the ‘3 vertical lines’ icon shown against each added field).

You can now copy the embed code for any Lead Forms directly from your own user-interface and add to the same to your website.

Once a Form has been created, click the ACTION button and select ‘Copy iframe’ to copy the embed code of the form. Next, go to your website and simply paste the embed code on whichever webpage you want the form to appear.

You can now customize the food values that come in the drop-down option when posting a Food (Meal) activity. From the left panel, scroll down to SETTINGS → ACTIVITY → click on FOOD TEMPLATE VALUES.