We’ve expanded and redesigned Program Setup to give admins more control over capacity, billing visibility, staffing, and student placement. Programs now support richer configuration, clearer insights, and more automated links to billing and rooms.

Guided setup flow
Admins follow a clear, step-by-step process to name the program, define eligibility, set schedules, and configure enrollment rules.

Cleaner program details page
All key settings—schedule, billing, capacity, staffing, and rooms—are grouped into intuitive sections for faster updates.

Set capacity limits
Programs can specify a maximum number of enrolled students.

Capacity alerts
Staff receive warnings when a program exceeds its capacity, helping maintain safe ratios and compliance.

See all linked tuition plans
Programs now display all tuition plans associated with them.

Programs show a preview of upcoming invoices associated with enrolled students, giving admins better insight into future billing impact.

Student roster management
Programs include a clear list of enrolled students, making it easy to review who is currently in the program and adjust enrollment.

Room selection at assignment
When enrolling a student into a program, admins select the room where the student will be placed.

Automatic room linkage
The student is automatically assigned to that room for the duration of the enrollment period, ensuring alignment across attendance, staffing, and ratios.

Stronger operational oversight
Capacity alerts, staffing lists, and room assignment help admins manage programs safely and accurately.

Unified student placement
Enrollment and room assignment now happen together, eliminating separate steps and reducing administrative overhead.

We’ve introduced Program-Linked Billing to ensure families are charged the right amounts based on the exact programs a child is enrolled in. Billing items can now be linked directly to programs, so charges stay accurate, automatically update with enrollment changes, and reduce manual work for staff.

Program-specific charges
Staff can now associate multiple tuition plans with a program. When a child enrolls in that program, the linked tuition plans are automatically added to the child's account.

Automatic updates on enrollment changes
If a child joins or leaves a program, their charges update automatically—no more manual adjustments.

Supports multiple programs per child
Children enrolled in multiple programs will receive all associated charges, reducing edge-case billing errors.

Automated plan assignment rules
Tuition Plans can be tied to a student based on registration-date matching criteria when required.

Flexible assignment
If no date match is required, all tuition plans in the program can be assigned by default.
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Note : Staff can also override and assign any other tuition plans as exceptions when needed.

More accurate billing
Charges always match the programs a child is actually enrolled in.

Less manual work for admins
Set a billing rule once at the program level—automation handles the rest.

Fewer billing disputes
Families see consistent, predictable charges tied directly to clear program enrollment.

Better scalability
Supports centers with many programs and complex enrollment patterns.