We've introduced several updates to make immunization management easier and improve visibility into student vaccination compliance.
What's New?
✨ Comprehensive Vaccine Library
✨ Comprehensive Vaccine Library
A new vaccine library lets schools manage and track required vaccinations far more effectively — and it comes pre-loaded so there's almost nothing to set up.
Vaccines and their dose schedules load automatically based on your school's state.
Everything is fully editable and customizable — add new vaccines, update dose schedules, or remove vaccines that don't apply to your school.
Navigate to Settings -> Vaccine Library to update.
Track individual vaccine doses
For each vaccine, schools can now record: To view or update individual immunization records on the Illumine desktop site, follow these steps:
Log in to the Illumine desktop site using your credentials.
Navigate to Profile > Immunization.
Locate the relevant vaccine record and click the three dots next to it to view or make changes.
Dose status
Administration dates
Completion progress
Notes and comments
This provides a complete vaccination history for every student.
📝 Vaccine Exemption Management
Record and manage vaccine exemptions directly within a student's record. You can exempt all vaccines at once or individual vaccines (via the three-dot menu → Exempt vaccine). Supported exemption types:
Medical Exemptions
Religious Exemptions
Personal Belief Exemptions
For each exemption you select the reason, add a note, and upload a supporting document. Once saved, the student's library clearly reflects the exempted status.
📄 New Immunization Report
Monitor vaccination records and compliance across your school from a dedicated report - making it easy to see who is up to date, due, or overdue at a glance.
🔔 Automated Immunization Reminders
Send reminders to parents and staff — manually whenever you choose, or automatically. Automated reminders trigger 14 days, 7 days, and 1 day before a vaccine is due, and again 1, 7, and 14 days after it becomes overdue, for:
Upcoming vaccines
Due vaccines
Overdue vaccines
You choose the recipients (parent, staff, or both), and each reminder is delivered as an in-app notification and an email. When several vaccines are selected, they're combined into a single email rather than one per vaccine - keeping inboxes clean.
🚀 Bulk Immunization Onboarding
Easily import and set up immunization records in bulk as part of the onboarding sheet - ideal for schools migrating from another tool or from a spreadsheet. For bulk importing immunization records for multiple students, use the Illumine web app and follow these steps:
Log in to the Illumine web app.
Click on your Profile at the top-right corner of the screen.
Select Onboarding from the dropdown menu.
Scroll to the Immunization Records section.
Download the provided CSV template.
Fill in the required immunization details for each student in the template.
Upload the completed CSV file in the same section to import the records.
Ensure that all required fields in the CSV template are completed accurately to avoid errors during the upload process.
Use the desktop site for quick updates to individual records and the web app for managing bulk data efficiently.
Benefits
✅ Simplified immunization management
✅ Better compliance visibility
✅ Reduced manual follow-ups
✅ Faster onboarding of vaccination records