Getting Started - Part #2 of 7

Topics covered - fee, billing, invoicing, fee plan and expense management

Eric Andrade avatar
Written by Eric Andrade
Updated over a week ago

In part #1, we covered account settings, permissions & roles, staff & students.

In part #2, we will cover the “Fee” module - that includes student billing, invoice, fee template and expense management.

Once you have logged-in, there are 5 STEPS to explore and set up your school’s billing module (STEP-5 covers taxes, late fee addition, fee reminder email!):

Step 1 - Fee Template

From the left panel go to FEE → FEE TEMPLATE, and the click "Create Template" from the top right corner.

In the popup window that opens, give the template a name, choose the relevant 'Fee Template Type' (automated or manual), and add relevant invoice line items.

If you select the automated fee template type, you will also get the option to set ‘Fee Frequency’.

Step 2 - Student Billing

From the left panel go to FEE → STUDENT BILLING, where you can see the billing fee for all students. Here, you will see three option ‘Add Credit’, ‘Add Deposit’ and ‘Create Invoice’.

Click on any of the student names to enter into their billing profile (see snap) - that mentions everything from their credit, deposit, invoices generated, and billing history.

Step 3 - Invoice

From the left panel go to FEE → INVOICE, and you now see a more finance-specific view of your school that shows all invoices raised with due dates, amounts, AND the ability to record payments, send reminders, and more!

Step 4 - Expense Management

From the left panel go to FEE → EXPENSE MANAGEMENT. A new window will open where, you can create and maintain expenses registers of your school - be it supplies & materials, electricity bills, etc.

Step 5 - Invoice Components & Email Settings

From the left panel go to SETTINGS → BILLING → Late Fees / Tax components / Fee Reminder Email setup.

There are several control levers available for you to customize your invoices in this section.

You also have the option of adding different tax components, modify the fee reminder email template, control ‘late fee type’, invoice prefix, currency code, etc.

That's it for Part #2 of 7.

Happy exploring!

📆 Schedule a free onboarding session

Setup a free 30-minute working session with our team -- setup your illumine account to suit your specific needs and also get a product walkthrough. Click here

Did this answer your question?