Illumine makes logging attendance highly simplified. With no hassle of paperwork and manual entries, the attendance tracking system at your school is both efficient and fast-paced.
Illumine allows teachers and staff to record attendance easily using the mobile app. Attendance can be marked in three different ways:
Manual Attendance
QR Code Scanning
Kiosk Code Mode
The process is similar for both students and staff.
Marking Attendance Manually (Mobile App)
This method is used when teachers manually check students in or out.
Steps:
Open the Illumine App.
Go to Attendance.
Select the required classroom (if applicable).
Choose the student(s).
Tap Check-In or Check-Out.
You can also:
Edit the check-in/check-out time (if permission is enabled).
Mark late check-in.
Add notes (e.g., child feeling unwell).
Record temperature (if enabled).
Choose whether to notify parents.
Notify specific staff if needed.
Tap Done to save.
Attendance will be recorded and updated instantly in the system.
Marking Attendance by Scanning Student QR Code (Staff Method)
Illumine allows staff to quickly record student attendance by scanning the QR code printed on the student’s ID card. This method is fast, secure, and automatically time-stamped.
How It Works
Each student ID card generated in Illumine contains a unique QR code. When a staff member scans this QR code using the Illumine School App, the system automatically opens the attendance screen for that specific student.
How to Generate Student ID Cards (If Not Already Created)
Go to Tools → ID Cards (Web version).
Select an ID card template.
Choose the students.
Click Generate.
Download and print the ID cards.
Each printed ID card will contain a unique QR code for that student.
Steps to Mark Attendance Using QR Code (Staff App)
Open the Illumine School App.
Tap the Scan icon (below the notification bell).
Scan the student’s QR code from their ID card.
The attendance screen will open automatically.
Confirm Check-In or Check-Out.
Tap Done to save.
What Happens After Scanning
Attendance is recorded instantly.
The entry is automatically time-stamped.
The student’s attendance count updates immediately.
Parent notification may be sent (if enabled).
Optional Actions (If Enabled by Admin)
While marking attendance, staff may also:
Record temperature.
Add notes (e.g., child feeling unwell).
Mark late check-in.
Disable parent notification (if allowed).
Capture a photo.
Capture parent signature (if enabled).
Note: The check-in/check-out time cannot be manually changed in QR scan mode. The system records the current time automatically.
Benefits of QR Code Attendance
✔ Faster check-in process
✔ Reduces manual errors
✔ Automatically time-stamped records
✔ Secure tracking of attendance
✔ Ideal for busy entry/exit times
Important
If a QR scan is missed:
Admins (with permission) can manually correct attendance.
All edits are logged in the system for transparency.
How to mark attendance using Kiosk code?
Illumine’s kiosk mode lets you check in students/staff by entering their kiosk code (a unique ID) on the childcare app. This usually involves school owners deploying a phone or a tablet at the school, which can be used for checking in and checking out students and staff.
On the teacher app of Illumine, go to more and then go to the kiosk option.
You will need to enter a code to enter/exit the mode. The password is set to 0000 by default.
To change the password, go to miscellaneous settings under more and enter the new password under the kiosk code section.
To check in/check out a student/staff, go to the kiosk option, enter the password, and then enter the student’s or staff’s kiosk code.
Next, you also have an option to record temperature while check-in.
The person checking in or checking out needs to click a picture.
Once done, the attendance will be updated.
In the case of students, a notification will immediately be sent to parents alerting them that their child has checked in or checked out of the school.