Activities
Activities refer to everyday updates shared by teachers to keep parents informed about their child's day. These activities can include important announcements, videos of classroom moments, stories, incidents, or any other essential information that needs to be communicated. Teachers can easily add relevant details, notes, video links, or media attachments to make the communication clear and comprehensive. Additionally, teachers can schedule when they want these updates to be sent, ensuring parents are notified at the right time.
Activities enhance communication by keeping parents informed in real-time, improving engagement, and ensuring timely updates.
Key Activity Post Settings
Customise the existing [Default] activities or create new activities to suit your center’s unique communication needs.
Accessing Activity Post Settings:
Navigate to Settings from the left panel
Select Activity Posts from the dropdown menu.
Creating a Custom Activity
This feature enables teachers to create and add custom activities tailored to specific needs. Teachers can design activities beyond the pre-existing options, making it easier to track unique classroom events or lessons.
If your childcare center requires specific activity types, follow these steps to add a new one:
Create New Activity:
Click on Create New Activity
Enter the activity name
Define a color and upload an image to represent the activity
Click Add to save the activity
The new activity will be available under the Parent Communications module for future use.
Add Custom Form Fields:
Customize the activity by adding form fields such as:
Number
Text
Yes/No Checkbox
Dropdown
Date
Multi-select
Time
Managing Activities
Enable or Disable Activities:
View the list of activities provided by illumine
Toggle the activity status as Active or Inactive based on your needs
Permanently delete activities that are no longer required
Additional Customizations at the Activity Level:
Enable or disable the following options for each activity:
Show only checked-in students while posting
Disable Photo or Video download
Parent Notification
File Upload
Video/Photo Upload
Draft Mode
Comments
Approval
Enable / Disable Comment
This feature allows teachers or admins to enable or disable comments on activities posted by parents. When enabled, parents can respond to the activity shared by teachers, fostering engagement and communication. When disabled, the comment section remains closed to parent responses.
Click on "Settings"
Go to "Activity Posts" within the Settings
Enter the activity name in the search bar to locate it
Select the activity for which you want to enable or disable comments
Toggle the option to disable comments
Click "Save" to apply the changes
Setup Approval Flow for Posting Activities
Whenever an activity is posted by the teacher, if an approval is required before it gets posted / sent to the parent, center needs to set up an approval flow.
Navigate to Settings from the left panel
Select Access Control from the dropdown
Select Role as Teacher
Under Parent Communication > Go to Post Activity
Ensure Post without approval is unchecked ****so that every activity post gets reviewed and approved before its sent to parents
In case you don’t want approvals for a certain activities
Go to Activity Posts under Settings
Select the activity Eg: Food, under enable status check on Does not require approval