Before you begin billing with illumine, make sure you have the following details in place in your illumine account.
Key Billing Details
Navigate to Settings -> Billing page.
Within General section, update Currency Code. Select the currency in which your invoices will be issued.
Define the late fee value and set its type (fixed/percentage). Choose the method for calculating the late fee (e.g., per day, flat)
Set:
Debit Number Prefix: Prefix for debit entries.
Debit Receipt Prefix: Prefix for receipts.
Receipt Counter Offset: Adjust the receipt numbering starting point.
Set Invoice Details
Navigate to Settings -> Billing page. Configure settings in the Invoice section, as shown below
Define:
Invoice Number Prefix.
Receipt Prefix.
Invoice Offset Counter: Set the starting point for invoice numbers.
Specify:
Admin Email to receive billing-related updates.
Email addresses to CC on billing emails.
For a more detailed understanding, please go through these videos:
Customize Invoice PDF
Go to Billing & Accounting â Invoices, then click the Settings icon in the top-right corner and select Customize Invoice PDF. From there, you can choose which details to include or exclude on the invoice.
For a more detailed understanding, please go through this video:
Accounting Software Integration
Available with Xero, Zoho and QuickBooks. Learn more
Contact the Sales Team to enable integration.
Payment Gateway Integration (USA)
Illumine supports online payments in the United States through Adyen.
This allows childcare centers to securely collect payments from parents using saved cards or bank payment methods.
How to Set Up Adyen on Illumine
Follow the steps below to configure Adyen as your payment gateway, complete the verification process, and understand how payments and settlements will work. Note: To activate electronic payments using Illumineâs payment processor (Adyen), you must have a business bank account. Personal checking or savings accounts are not accepted for merchant payment activation. Ensure you have a valid business bank account before proceeding with the setup process.
1. Configure Adyen in Illumine
Log in to your Illumine account.
Navigate to Settings > Billing > Edit.
Under Payment Account, click Configure.
Select Adyen from the list of available payment providers.
Click Continue, fill in all the required details, and then click Submit.
Add your business bank account details during the configuration process to ensure compliance with payment regulations.
After submission, Illumine will save your configuration and display the next step for KYC completion.
2. Complete Adyen KYC & Banking Verification
Once the initial setup is saved, you will see the option to Get Adyen Link on the same page.
Click Get Adyen Link to open Adyenâs onboarding portal.
Complete the KYC verification, including:
Business details
Identity verification
Bank account information
Any compliance documents required by Adyen
You may also refer to Adyenâs official guide for additional clarity on the KYC steps.
3. Start Collecting Payments
After completing the above process, Adyen may take one to two days to review and approve your account based on the documents submitted during the KYC process. Once approved, your Adyen account will be fully activated and ready to start accepting payments.
Common Questions and Troubleshooting
Why is a business bank account required? A business bank account ensures compliance with financial regulations and enables secure processing of merchant payments.
What if I encounter issues during setup? Double-check the bank account details entered and ensure they match your business account information. If problems persist, contact Illumine support for assistance.