Glossary

Program

A structured plan for learning activities offered over a set period. It can include childcare, preschool, afterschool programs, etc. Programs typically specify an age group, the days of the week they run, and the start date and time.

A designated learning space, which can be a physical room within a centre or a designated group within a program (e.g., KG1, KG2, Room 1, Room 2).

A collection of students categorised based on shared characteristics, such as allergies or hobbies. These groups are logical and don’t necessarily reflect a physical space.

Direct message is a one on one conversation between a staff member and a parent. No other staff except Admin can see it until the permission is provided.

Group messages are exactly how a group message works on WhatsApp. You can create a group and add parents and staff to it. All messages shared on the group can be seen and replied to by anyone who is present in the group.

Shared Messages refers to an exchange between a parent and all staff who have access to the kids classroom. A parent can initiate Shared Message any time. And any staff who have access to the kid classroom can read and reply to these messages.

Parents can send notes to teachers anytime to highlight information about kids to the teachers. These notes are only visible to teachers.

Kiosk code is unique generated code which helps in marking attendance both for students and staff.

Daily report helps track kid’s daily progress and keep parents informed. It typically daily activities, incident reports, notes from teachers, parents, food, nap times and other noteworthy moments.

Once Lessons are shared with students, it converts into an assignment or Learning experience. A student is expected to complete the assignment and complete submission then. Both learning experience and assignment will show the Submission tab at parents' end. Learning experience will not have a due date whereas Assignment will have a due date.

Access control page helps in setting up access to different features for different roles in school.

Labels are special tags which can be added to any activity, fee plan, observation etc to easily identify and filter out things. For example, gross motor is a special activity in the school so you can add a label to gross motor as a special activity.

Deposit is an amount that you charge a parent at the time of admission which is refundable. You can either add it manually for a user from the Deposit tab or all the fee components that you add as refundable while raising invoice and once the invoice is marked paid, all refundable items get added under the deposit tab automatically.

A debit note is a document issued by the school to inform a parent of additional amounts owed or for parents to request a refund for overpayments or goods returned to school. E.g., If you are charging 1000 for a uniform and to deliver this uniform you paid 100 to the 3rd party app and now you want this 100 to be paid by the parent for which you will raise a debit note of 100 and parents can pay it from the app.

Credit is an amount that you have received as an advance payment or extra amount. You need to add it manually and you can use it while settling an invoice for that particular student from credit balance.

Weekly lesson plan refers to a schedule of lessons for teaching during a particular week.

Enquiries refers to the leads (Parents) who are interested in learning more about School and interested in getting admission.

A school newsletter is a digital or printed publication that is sent out to parents and staff. It can be sent at the end of every semester, or more frequently – weekly or monthly. The content typically includes information on school events, announcements, and activities.

Observation is one of the primary methods of assessments in *Illumine* wherein educators and caregivers can simply take notes on children's behavior, interactions, and activities during daily routines and playtime.

Assessment involves maintaining records of a child's progress over time. These records may include photographs, videos, written notes, and the child's work samples.

Portfolios are collections of a child's work, including drawings, writing samples, and other projects. These portfolios showcase the child's growth and development and provide concrete evidence of their learning journey.

An appointment refers to a meeting set up between Parents and Staff members.

1. Active - ‘Active’ students refer to students currently admitted in your school. You can post activities, take attendance and send invoices for these students.
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2. Inactive - ‘Inactive’ students refers to students whose access from Illumine has been revoked and they’re no longer attending your school.
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3. On Hold - ‘On Hold’ students are temporarily put on pause for attendance, activity tracking purposes. However, parent can login and see all the older posts. This is done when a student goes for a vacation and parents don't wish to receive any notification while they are away.
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4. Withdrawn - ‘Withdrawn' students refer to students who have withdrawn their admission. Updating the status to ‘Withdrawn’ allows you to keep the student data intact in Illumine, while revoking parent’s Illumine access.
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5. Signed Up - A ‘Signed Up’ student is a new student who has registered for upcoming session and is yet to pay the fee or start attending school. Once admissions formalities and payments are completed, you can mark such students as ‘Active’.
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6. Transferred - ‘Transferred’ students refers to students who have transferred from existing centre to a different centre of the childcare. Parent will have access to both centres and can switch to the older centre if in case they would like to look at some previous data of the kid.