Programs in Illumine

A Program represents a structured set of learning or care activities offered by your preschool or childcare center over a defined period. Programs can include offerings such as childcare, preschool, pre-K, after-school care, extended care, and more.

Illumine’s Programs feature allows you to create, manage, and monitor all your programs from one place. You can define age groups, schedules, rooms, capacity, and policies, making program management simple and flexible.

What You Can Do with Programs

With Programs in Illumine, you can:

Define program schedules, duration, and timings
Assign students and staff to specific programs
Manage capacity across rooms
Customize programs based on curriculum, pricing, meals, and policies

Benefits of Creating Programs

Manage Enrollment Efficiently

Assign students to programs and track admissions per program, helping you plan enrollment and forecast future needs.

Maximize Occupancy

Run a single program across multiple physical rooms based on occupancy. Illumine helps you compare utilized vs available capacity per room and program, enabling better resource utilization.

Support Flexible Scheduling

Programs can accommodate different attendance patterns such as morning-only, full-day, or extended care. This also helps with efficient staff scheduling and room planning.

How to Create a New Program

Navigate to the Programs page from the left-hand menu
Click Add Program from the top-right corner

Enter Program Details
Fill in the following information:
- Program Name
- Program Duration – Select start and end dates
- Weekly Schedule – Choose the days the program will run
- Daily Timings – Select start and end times
- Rooms – Assign one or more rooms to the program
- Labels – Add labels for easy identification or categorization
- Capacity Settings:
  - Maximum number of students
  - Maximum number of staff
  - Option to allow enrollments beyond set capacity
- Age Criteria – Set minimum and maximum eligible age
Once all details are added, click Next to proceed.

Assign Students to the Program

In the Assign Students step:

Select students enrolled in the program
For each student, specify:
- Enrollment start and end dates
- Days of the week the student will attend

This allows flexible enrollment schedules within the same program.

Assign Staff to the Program

Select the staff members to include in the program
For each staff member, set:
- Assignment start and end dates
- Working days within the program

Check Available Capacity

You can use the Check Availability feature to view available student or staff capacity for any program and date range. This is especially helpful while assigning students or staff.