Program Movement feature streamlines and automates the annual transition of students to new programs based on their age or program completion date, saving valuable time for teachers and administrators. Instead of manually reassigning students each year, you can pre-schedule their movement to the appropriate rooms and programs—either individually or in groups. With automation in place, staff can focus on higher-priority tasks while the system seamlessly manages student progression.
There are two ways to do the Program Movement:
Program Movement:With this feature, you can schedule the movement or exit of all students within a selected program by defining an age-based rule or selecting a date.
Student Movement: With this feature, you can schedule an individual student movement or exit from an existing program on a selected date.
With both movements, you can choose to update Room along with Programs by simply selecting 'Update Rooms list' option.
Student Level Movements
Navigate to 'All Scheduled Movements' tab, and Click on Configure Student Movement in the top right corner of the screen
Select Students from the drop-down
Select the date when the student is leaving the current program
Select whether the student will move to the next program or just leave the current program
If the students are moving to the next program:
Select the program in which they will move
Select the date on which they will move to the next program
Submit the details to add the movement
After submitting, you get the option to confirm the movement
When confirmed, the student will move to the next program on the selected date
If the students are leaving the current program:
Select the program, they will be leaving
Select the date on which they will be leaving the program
Click on submit to schedule the movement
To prevent errors and accommodate last-minute changes, all movements remain pending confirmation until reviewed by a teacher. After submitting a scheduled movement, teachers must confirm it before it takes effect. Once confirmed, the student will automatically exit the current program on the selected date, ensuring accuracy and flexibility.
Program Level Movements
Click 'Configure program level movement' button to set up Program level movement
Select the program that students will be leaving
Select whether the students will move to the next program or leave the program
If the students will move to the next program, select the one in which the students will move
If students will leave the program, select the date on which they will leave the program
Select the movement rule that whether students will move on reaching a certain age or on a specific date
If the students will move on reaching a certain age, add that age
If the students will move on a specific date, add the date
Click Submit to schedule the movement
Watch this video to learn more