Program
A program is a structured plan for learning activities offered by childcare centers or preschools over a set period. It can include offerings like child care, preschool, after-school activities, pre-k, etc.
illumine’s Programs feature helps centers easily manage different programs in one place. You can specify an age group, the days of the week they run, and the start date and time for each Program. You can create and customize different programs based on curriculum, cost and financial policies, nutrition and meals or more.
Benefits of Creating Programs
Managing Enrollment - You can assign students to Programs and monitor Admissions per program, helping you understand future enrollment requirements
Occupancy Maximization - You can choose to have a single program run in multiple physcial rooms depending on occupancy. illumine helps you analyse utilised occupancy vs available occupancy per program per room and maximise resource utilisation.
Customized Scheduling - Programs support different attendance patterns (e.g., morning-only, full-day, extended care) and can help manage staff shifts and room allocations efficiently.
How to Create a New Program
Navigate to the Program page using left nav bar. In the top-right corner of your dashboard, select the Add Program button.
Enter Program Details
Enter the name of the program
Set the duration of the program by selecting start and end dates.
Choose the weekly schedule by clicking the days the program will run.
Define the daily schedule for the program by selecting the start and end times.
Select the rooms from the drop-down that you want to assign to the listed program.
Select the labels from the drop-down for easy identification or categorization of the students.
Set the maximum number of students and staff allowed in the program.
Choose if you want to allow additional enrollments beyond the set capacity.
Set the minimum and maximum age for students eligible for the program.
Click Next after adding all the details to go to the next step 'Assign Students'. You can assign all students who have enrolled into the program here. The interface allows you to customize enrolled date range, day of the week for each student.
Assign Students to the Program
Select students who have enroleed to this program.
For each student, select the start and end dates, and days of the week when they will attend the program.
Assign Staff to the Program
Click on Program name to go to the Program Detailed View. Go to 'Assign Staff' tab to start assigning Staff members to the program.
Choose the staff members you want to add to the program.
For each staff member set the start and end dates when they will be assigned to the program.
Select the specific days the staff will work within the program.
How to Check Available Capacity
You can use the feature 'Check Availability' to view Student and Staff available capacity in each program for any date range. This feature comes in handy while assigning students to programs.
Navigate to Program page, click the Check Availability button.
Provide the date range for which you want to check availability.
Choose whether you're checking availability for students or staff.
From the drop-down menu under the Program field, select the program you're interested in.
Choose the specific days of the week for availability.
Click Submit to view the availability for the selected program.
