We’ve released several enhancements to the Forms experience to give admins more flexibility, improve data accuracy, and support more complex enrollment and update workflows—all without needing to create multiple versions of the same form.
What’s New & Improved
Embedded student fields in forms
Emergency contact, allergy & authorized pickup fields
Admins can now embed Emergency Contact, Allergy, and Authorized Pickup student fields directly into forms.
This allows critical student information to be collected, reviewed, and updated as part of a single form submission.
Advanced dependent field controls
Dependent fields can be marked mandatory (Advanced Setting)
Admins can now mark dependent fields as required when their parent condition is met.
This advanced setting enables:
Using a single form for multiple use cases (e.g., new enrollment vs. existing student updates)
Showing different mandatory fields based on user responses
Avoiding the need to maintain multiple versions of the same form
Prefill & share forms
Prefill form data
Staff can now prefill forms with known information before sharing them with parents.
Disable fields when needed
Prefilled fields can be locked (disabled) so parents can view but not edit them.
Share for review or signature
This is especially useful for workflows like incident reports, where teachers can complete the form and share it with parents for acknowledgment or signature only.
Form submission & draft management
Parents & Staff can save forms as draft
Parents can now start filling out a form, save it as a draft, and return later to complete and submit it.
Submission date visibility
Submitted forms now display the submission date for easier tracking.
Admission forms for signed-up students
Complete registration after signup
Admission processes can now be created and shared with students who are already in a Signed Up status. This allows families to complete the remaining registration steps—such as required forms and documentation—after initial signup.
Improved enquiry form validation
Unique email requirement for parents
Both parents are now required to provide different email addresses when submitting enquiry forms. This ensures accurate communication, avoids duplicate accounts, and improves notification delivery
Why this matters
Collect critical student data in one place using embedded student fields
Support complex workflows with conditional mandatory fields
Reduce admin overhead by reusing the same form across scenarios
Improve parent experience with draft-saving and clearer validation
Ensure data accuracy & compliance for health and emergency records