This release introduces important improvements across billing stability, chargeback handling, tuition plan setup, and subsidy application—helping teams reduce errors, speed up setup, and maintain accurate financial records.
Billing & Invoice Controls
Block actions during payment processing
Prevent conflicting actions
All invoice actions are now blocked while a payment is in the processing state.
Avoid duplicates and errors
This prevents duplicate payments, conflicting updates, or accidental invoice changes while a transaction is still in progress.
Prevent void/ cancel action on Online payments
Online payments recorded via Card or ACH payments can only be refunded. Such payment records cannot be voided (cancelled) as there is no reason it got recorded by mistake.
Zero-amount invoices in ledger
Complete financial visibility
Invoices with a zero balance now appear in the ledger, ensuring a full and accurate audit trail—even when no payment is due.
Show Failed payments in ledger
Student Ledger view now includes failed payment records for complete transparency.
Late fee support
Apply late fees automatically
Late fees can now be applied as part of standard billing workflows, helping enforce payment policies and improve collections.
Late fees can be:
Applied per day of delay, automatically increasing based on how long a payment remains overdue, or
Applied as a whole amount, on overdue invoices at once.
Chargeback Handling Updates
Automatic chargeback fee transfer
Partial chargeback handling
When a payment record is disputed by parents in partial amount
Original payment is marked as failed
A new payment record is created for the reduced amount
A debit note is automatically generated for the penalty amount
Add balance payments
A debit note is automatically created for the chargeback amount plus penalty
This ensures chargebacks are reflected accurately across payments, invoices, and reports.
Tuition Plan & Discount Management
Clone tuition plans
Faster setup
Admins can now duplicate existing tuition plans, making it easier to create similar plans without rebuilding them from scratch.
Allow duplicate discounts
More flexibility
The system now supports duplicate discount codes when required, accommodating complex or overlapping discount scenarios.
Subsidy & Financial Aid
Manual invoice support
Apply subsidies during manual invoicing
Subsidy and financial aid amounts can now be applied while creating manual invoices, ensuring accurate billing even for off-cycle or custom charges.
Why this matters
Prevents billing errors during in-progress payments
Improves financial accuracy with better ledger visibility and chargeback handling
Speeds up admin workflows with cloning and flexible discounts
Supports complex funding scenarios with manual subsidy application
Reduces reconciliation effort for finance teams