Manage Staff Information
Effective staff management is crucial for smooth operations in your center. The system provides various tools to help you invite staff, store important documents, track attendance, manage leave, and keep essential notes. Below is a guide to managing staff information efficiently.
Send Staff Invite
To add new staff members to your system:
Navigate to Center Management from your dashboard.
Select Staff from the available options.
Locate and click on the staff member you want to invite.
In their profile, find the Send Invite option (usually in the actions menu or toolbar).
Click Send Invite to email the staff member an invitation to join the system.
Attach Documents & Organize Files
Keeping important staff documents organized is simple with the document management feature.
To Attach a Single Document:
Go to Center Management > Staff and select the relevant staff member.
Click on the Personal Files tab.
Click Add Document in the top-right corner.
Choose Media Type (Photo or File).
Click or drag the file into the upload area and select Submit to attach it.
To Create and Manage Folders:
In the Personal Files tab, click Add Folder.
Enter a name for the folder and click Save.
Open the folder and click Add Document to upload files as needed.
Monitor Staff Attendance & Leave
The Attendance section helps you quickly view staff attendance and leave records.
Attendance Overview
You can view:
Attendance % – Percentage of days attended.
Days Present – Total days attended.
Days Absent – Total days absent.
Leave Count – Total approved leave days.
Manage Staff Time Off
Use the Staff Time Off tab to view and manage staff leave.
To View Leave Records
Go to Attendance, then Staff Attendance.
Go to the Staff Time Off tab.
Select the date range.
Use the available filters to view:
Leave Type – Sick leave, vacation, etc.
Allocated – Total leave assigned.
Approved – Approved leave requests.
Pending – Requests awaiting approval.
Denied – Rejected requests.
Leaves Left – Remaining leave balance.
To Add Leave for a Staff Member
Click Add Leave.
Enter the date, leave type, and reason.
Click Save.
The leave request will be submitted for approval.
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Download Staff Forms:
Click on the three dots in the top-right corner of the dashboard.
Select Download Excel.
The file will be automatically downloaded for offline use.
Add & Manage Staff Notes
Keep track of important details about staff members with the Notes feature.
To Add a Note:
Click Add Note.
Enter a Description for the note.
If the note is confidential, select Mark as Private and choose authorized viewers.
Optionally, assign the note to a specific staff member for better context.
Attach media files if needed.
Click Submit to save the note.
By utilizing these features, you can streamline staff management, ensuring that all necessary information is stored securely and accessible when needed.