The Staff Holidays and Birthday Calendar sections in illumine help you plan ahead, manage staff availability, and keep track of important dates across your center. This article explains how both sections work and how you can configure them easily.
Staff Holidays
The Staff Holidays section allows admins to define leave policies, add holidays, and configure weekends for the entire center or for specific roles.
Where to find it
Go to: Calendar → Staff Holidays
You will see three tabs:
Leave Policy
Holiday Calendar
Weekend Configuration
1. Leave Policy
The Leave Policy tab lets you define how many leaves staff members are entitled to during the session year.
What you can do here:
Create different leave types (Casual Leave, Paid Leave, Medical Leave, etc.)
Set:
Total number of leaves
Monthly increment (if leaves accrue monthly)
Default leave count
Half-day leave availability
Allow or restrict negative leave balance
Set policies for:
All roles
Specific roles (for example: Teacher, Admin, Helper)
How to add a leave policy
Go to Leave Policy tab
Click + Add
Enter:
Leave type name
Total leave count
Monthly increment
Default leave
Half-day leave option
Click Save
You can also create role-specific policies that override the general policy.
2. Holiday Calendar
The Holiday Calendar allows you to add official holidays when the center will remain closed or staff will be off.
How to add a holiday
Go to Holiday Calendar tab
Select the year from the dropdown
Click + Add Holiday
Enter:
Holiday name
Date range
Save the holiday
All added holidays will appear in the list with:
Holiday name
Date range
Number of days
This helps ensure staff leave and attendance are calculated correctly.
3. Weekend Configuration
The Weekend Configuration tab allows you to define which days count as weekends (for example: Saturday & Sunday or only Sunday).
This ensures:
Leave calculations remain accurate
Attendance reports exclude weekends
Holiday planning is aligned with your center schedule
Simply select the weekend days and save your settings.
Birthday Calendar
The Birthday Calendar helps you track upcoming birthdays of both students and staff so you can celebrate and plan in advance.
Where to find it
Go to: Calendar → Birthday Calendar
You can toggle between:
Student birthdays
Staff birthdays
What you can see here
Name
Age
Birth date
Countdown to next birthday
Filters by room or status
This section helps teachers and admins:
Plan celebrations
Send birthday wishes
Organize classroom activities
Stay informed about upcoming events
You can also:
Search by name
Filter by room
View upcoming birthdays in advance
Why these sections are useful
Using Staff Holidays & Birthday Calendar together helps your center:
Plan staffing in advance
Manage leave balances correctly
Avoid scheduling conflicts
Celebrate staff and student birthdays
Improve team coordination
Keep operations running smoothly
Summary
Staff Holidays helps you manage leave policies, holidays, and weekends for your team.
Birthday Calendar keeps track of upcoming birthdays for both students and staff.
Together, these tools ensure better planning, smoother scheduling, and a more organized center environment.