The School Calendar in illumine helps you plan and share all key dates with staff and parents in one place. You can add events, holidays, and important dates, send notifications, and keep everyone informed about what’s happening at your center.
This article explains how to use the School Calendar, create entries, and manage them effectively.
Accessing the School Calendar
To open the calendar:
Go to Calendar from the left menu
Click School Calendar
Here you can:
View all upcoming events and holidays
Filter by room, category, or time range
Switch between Month View and List View
Add new entries or bulk upload them
Understanding Calendar Categories
In the calendar, you can create and view three types of entries:
Event – Celebrations, programs, meetings, sports day, etc.
Holiday – School closed days
Important Date – Reminders like deadlines, special observances, or notices
Each category appears with a different color so it’s easy to identify in the calendar.
How to Add an Entry to the School Calendar
Go to Calendar → School Calendar
Click Add (top-right corner)
Fill in the details and click Save/Submit
Event Details Section
When creating a calendar entry, you’ll see the following fields:
1. Select Type
Choose whether it is:
Event
Holiday
Important Date
2. Event Name
Enter a clear title (e.g., Annual Day, Sports Day, Eid Holiday).
3. Select Rooms
Choose which classrooms or centers this applies to.
Only selected rooms will see this event.
4. Event Description
Add more details for parents and staff (optional but recommended).
5. Cover Photo (Optional)
You can upload a banner or image to make the event more engaging.
Date & Time Settings
Add the schedule for the event:
Start Date & End Date
Start Time & End Time
You can create:
Single-day events
Multi-day events
All-day events
Notification Settings
You can control who receives notifications about the calendar entry:
Send Notification to Staff – Staff members will receive a notification about this event or date.
Send Notification to Parents – Parents will receive a notification in their app once the entry is created.
Disable Comments – Turn this on if you don’t want users to comment on the event.
Staff Only – Mark the entry as staff-only if it should not be shared with parents.
These options help ensure the right people are informed about upcoming events, holidays, or important dates.
These settings help you manage communication and visibility.
Apply to All Centers
If you have multiple centers, you can apply the event to:
A specific center
All centers at once
This saves time when adding common events across branches.
Attach Files
You can upload:
Documents
Images
Event schedules
These will be visible in the event details for parents and staff.
Viewing Calendar Entries
You can switch between:
Month View
Shows events on a calendar grid
Helps visualize upcoming activities
List View
Shows events in a list format
Useful for quick review
You can also filter by:
Room
Category (Event/Holiday/Important Date)
Time range
Staff-only entries
Bulk Upload Calendar Entries
If you want to add many entries at once:
Click on the three dots and select Bulk upload
Download the format
Fill in details in the Excel sheet
Upload the file
Submit
This is useful for uploading yearly calendars quickly.
What Parents & Staff See
Once saved:
Parents see events in their app calendar
Staff see reminders in their dashboard
Notifications are sent if enabled
This keeps everyone informed about upcoming activities and closures.
Best Practices
Add events early so parents can plan ahead
Use descriptions for clarity
Send notifications for important updates
Use categories correctly for better organization
The School Calendar ensures smooth communication and planning across your center. By keeping events, holidays, and important dates updated, both staff and parents stay informed and prepared.