Staff announcements allow you to communicate important updates, reminders, or instructions to your team efficiently. Follow these step-by-step instructions to send an announcement to staff members.
Steps to Send a Staff Announcement
Navigate to the Messaging > Staff Announcement in the childcare software.
1. Choose the appropriate Activity Mode to categorize your announcement. This helps in organizing and tracking different types of messages.
2. Under the Staff Room section, select the relevant room(s) or group for the announcement.
3. Click on Staff and choose the staff members who should receive the message. If needed, select multiple staff members at once.
4. Type your message in the Note field to provide details about the announcement.
5. You can leverage AI to translate your note, rephrase using any tone as you'd like.
6. Toggle the Notify Staff option if you want recipients to receive an instant notification about the announcement, any updates to it.
7. If you have a related video, paste the YouTube URL in the Paste YouTube URL field. This is useful for training sessions, meeting recordings, or other video-based instructions.
8. If your announcement includes additional resources, upload attachments by clicking on Click or Drag Attachment to Upload. You can add documents, images, or PDFs as needed.
9. If you want selected staff members to receive the announcement via email, select an option under Send Copy > Email.
By default, this is set to None, but you can choose to send an email notification.
10. Click on Send to deliver the announcement to the selected staff members.
By following these steps, you can ensure that important messages reach your staff members efficiently, keeping them informed and engaged in childcare operations.
Staff Messages
Staff messaging allows one-on-one private conversations between staff members within the childcare software. These messages are completely confidential—only the sender and recipient can view them. Even Admins do not have access to these conversations.
By using Staff Messages, team members can communicate securely and privately, ensuring smooth internal communication within the childcare center.