The first step in setting up your center is adding students, creating parent profiles, and inviting them to install the parent app. This guide will walk you through each step.
How to Add Students
You can add students individually or through a bulk upload.
Add Students Individually
Navigate to Center Management > Students.
Click Add a Student and enter their details one by one.
Assign the student a status based on their enrollment stage:
Active – The student is currently enrolled and attending.
Inactive – The student is temporarily not attending but remains in the system.
Signed Up – The student has completed registration but has not started attending yet.
Withdrawn – The student has permanently left the program.
On Hold – The student’s enrollment is paused temporarily.
Click Save to add the student to the system.
Bulk Upload Student Data Using CSV
For faster student creation, you can upload multiple student records at once.
Go to Center Management > Students.
Click on the Bulk Upload icon.
Select and upload a CSV file with student details.
Ensure the file follows the correct format, including:
Proper column headers for student data.
Date of Birth formatted as DD-MM-YYYY.
Click Upload, and the system will process the student data
Add Parents and Invite Them to Sign Up
Once students are added, you can create parent profiles and invite them to use the app.
Add Parents to the System
Navigate to Center Management > Students.
Select the student for whom you want to add a parent.
Under the Parents section, enter the details for Parent 1 and Parent 2, including:
Name
Country Code
Phone Number
Email Address
Any other required details
Click Save to store the parent’s information
Invite Parents to Sign Up
Once parent details are added, you can send them an invitation to install the app and access the system.
How to Send Invitations
Automatic Prompt: After entering a parent’s phone number and email, the system will prompt you to send an invite.
Manual Invite: Click the ‘Send Parent Invite’ button located in the top-right corner next to the student’s name to send or resend an invitation.
Parents will receive an invite via email or SMS to sign up and download the app.
Customizing the Parent Invitation Email
If you'd like to personalize the email invite parents receive, follow these steps:
Access the Illumine Dashboard
Log into your Illumine account.
Navigate to the Reports section.
Open the Parent App Installation Report
Click on Parent App Installation Reports to track invite status.
Edit the Email Invitation
Click the three dots (more options) in the top right corner.
Select ‘Edit Email Invite’ from the dropdown menu.
Customize the Email Template
Modify the email content to fit your center’s communication style.
Save Changes
Click Save to apply the updates.
Now, parents will receive a personalized invitation to join the system, making onboarding smoother for everyone! 🎉
Next Steps
Once parents have signed up, they can start using the app to:
✅ View their child’s schedule
✅ Receive attendance and activity updates
✅ Communicate with teachers
✅ Make payments and more!
You're all set! 🎉