Subsidy management is a critical operational requirement for childcare providers in the US, particularly in the Florida market, where over 65% of providers utilize subsidies. The Coalition mandates providers to maintain accurate monthly records and reconciliations, with clear separation of subsidy reimbursements and parent co-pays.
To support compliance, reduce billing friction, and enable confident billing launches, illumine has introduced a Subsidy Calculator that seamlessly integrates subsidy logic into student billing and invoicing.
Problem We’re Solving
Providers today face:
Manual and inconsistent subsidy calculations
Difficulty aligning per-day subsidy reimbursements with full tuition plans
Errors during invoice generation and monthly reconciliation
Limited ability to manage subsidies at a student, program, or tuition-plan level
These challenges are amplified in subsidy-heavy markets like Florida and often delay or block billing launches.
Solution: illumine Subsidy Calculator
The illumine Subsidy Calculator enables providers to configure, calculate, and automatically apply subsidies at a per-student level, fully aligned with the student’s program and tuition plan.
How It Works
1. Subsidy Configuration at the Student Level
Subsidy details are saved per student
Linked directly to the student’s program and respective tuition plan
Ensures accuracy even when a school has multiple programs or tuition structures
2. Customizable Billing Cycle Working Days
Schools can define the number of working days per billing cycle.
3. Per-Day Tuition Calculation
Total tuition from the selected tuition plan is divided by the configured working days
Establishes a consistent per-day tuition rate
4. Flexible Subsidy Input Options
Since subsidy providers vary in how they share data, Illumine supports both workflows:
Option A: Enter subsidy reimbursement per day
Option B: Enter parent co-pay per day
Users can use either input, and Illumine will calculate the rest automatically.
5. Automatic Subsidy & Co-Pay Calculation
Using:
Per-day tuition
Number of working days
Subsidy or co-pay per day
Illumine calculates:
Total subsidy reimbursement for the billing cycle
Total parent co-pay on the full tuition amount
Key Benefits
✅ Student-level accuracy tied to program and tuition plan
✅ Automatic, error-free subsidy application on invoices
✅ Coalition-ready monthly records and reconciliations
✅ Flexible to different subsidy provider models
✅ Faster, more confident billing launches
Impact
With the Subsidy Calculator, Illumine enables providers to:
Scale subsidy management across programs and students
Reduce operational overhead and reconciliation time
Improve billing transparency for parents and Coalitions
Confidently support subsidy-heavy markets like Florida