The Staff Schedule section helps you plan and manage staff shifts for each week. From here, you can assign shifts, view staff availability, filter schedules by staff or classroom, and export schedules when needed. This ensures that every room has proper staff coverage and that schedules are clearly organized for the entire team.
Navigate to Staff Schedule
Go to Calendar from the left menu.
Click Staff Schedule.
You will land on the weekly schedule view where all staff members and their assigned shifts are displayed.
Understand the Staff Schedule Screen
1. Select Date Range
At the top of the page, you can choose the date range for which you want to view or manage schedules.
Use the arrow icons to move to the previous or next week.
Click on the date field to select a custom date range.
This helps you plan schedules for the current week or any upcoming week.
2. Filter Options
You can narrow down the schedule view using filters:
Filter by staff: View shifts for a specific staff member.
Filter by class/room: View schedules assigned to a particular classroom.
These filters make it easier to check coverage for a specific room or staff member.
3. Shift Indicators
The schedule shows different shift types such as:
Morning shift
Afternoon shift
Evening shift
Each shift is visually separated so you can quickly understand staff allocation throughout the day.
Add a Staff Shift
To assign a shift to a staff member:
Click Add Schedule on the top right.
Select the staff member.
Choose the date and shift timing.
Assign the classroom or room (if required).
Click Save.
The shift will appear in the weekly schedule immediately.
Edit or Update a Shift
If a shift needs to be changed:
Click on the existing shift in the calendar view.
Update the shift timing, date, or assigned room.
Click Save to apply changes.
Export Staff Schedule
You can download the schedule for sharing or printing:
Click Export Schedule.
The system will generate a downloadable version of the schedule.
This is helpful when sharing schedules with staff or keeping offline records.
Why Use Staff Schedule?
Plan weekly staffing in advance
Ensure classrooms have proper coverage
Avoid scheduling conflicts
Track staff working hours and shifts
Share schedules easily with your team
Tips for Effective Scheduling
Review schedules at the start of each week
Update shifts when staff are on leave
Use filters to quickly check room coverage
Export schedules to keep staff informed