The first step in setting up your center on Illumine is adding students, creating parent profiles, and inviting families to join the platform. This guide walks you through each step so you can get started quickly and confidently.
How to Add Students
You can add students either one at a time or in bulk, depending on what works best for you.
Add Students Individually
Go to Center Management → Students
Click Add Student
Enter the student’s basic details
Assign the student’s status based on their enrollment stage:
Active – The student is currently enrolled and attending
Inactive – The student is temporarily not attending but remains in the system
Signed Up – The student has completed registration but has not started attending yet
Withdrawn – The student has permanently left the program
On Hold – The student’s enrollment is paused temporarily
Click Save to add the student to the system. That’s it! The student will now appear in your student list.
Bulk Upload Student Data Using CSV
If you’re adding multiple students at once, bulk upload is the fastest option.
Go to Center Management → Students
Click the Bulk Upload option
Upload a CSV file containing student details
Before uploading, make sure:
All required column headers are present
Date of Birth is formatted as DD-MM-YYYY
Click Upload, and Illumine will process the student records automatically
Add Parents and Invite Them to Sign Up
Once students are added, the next step is to create parent profiles and invite them to use Illumine.
Add Parents to the System
Navigate to Center Management > Students.
Select the student for whom you want to add a parent.
Under the Parents section, enter the details for Parent 1 and Parent 2, including:
Name
Country Code
Phone Number
Email Address
Any other required details
Click Save to store the parent’s information
Invite Parents to Sign Up
Once parent details are added, you can send them an invitation to install the app and access the system.
How to Send Invitations
You can send invites in two ways:
Automatic prompt
After entering a parent’s phone number and email, Illumine will prompt you to send an invite.Manual invite
Click the Send Parent Invite button at the top-right of the student profile to send or resend an invitation.
Parents will receive the invite via email or SMS, with instructions to sign up and download the parent app.
Customize the Parent Invitation Email (Optional)
You can personalize the email parents receive during onboarding.
Log in to your Illumine dashboard
Go to Reports
Open Parent App Installation Report
Click the three-dot menu in the top-right corner
Select Edit Email Invite
Update the email content to match your center’s tone
Click Save to apply the changes
All future parent invites will now use your customized message ✨
Now, parents will receive a personalized invitation to join the system, making onboarding smoother for everyone! 🎉
Next Steps
Once parents sign up, they can:
✅ View their child’s schedule
✅ Receive attendance and activity updates
✅ Communicate with teachers
✅ Make payments and view invoices
✅ Stay connected with center updates
You’re all set to start building strong communication with families and managing your center smoothly with Illumine 🎉