Keeping student and staff records up to date is about to get much easier.
We're introducing Form & Document Expiry, a new compliance feature that automatically tracks expiring forms and documents, sends renewal reminders, and helps ensure your records are always audit-ready.
What's Coming
📅 Set Expiry Rules for Forms & Documents
Configure expiry policies for:
Student forms
Staff forms
Student documents
Staff documents
Choose whether records:
Never expire
Expire on a fixed date
Expire after a set duration from submission or upload
📄 Automatic Document Expiry Tracking
Never lose track of important records again.
The system will automatically identify expired documents and highlight those that require renewal, helping you stay on top of medical records, certifications, IDs, and more.
🔄 Smarter Renewal Workflows
When forms or documents are nearing expiry, illumine can:
Automatically reshare forms
Send reminder notifications to parents or staff
Request updated submissions
Prefill previous responses to make renewals faster
🔗 Forms & Documents Stay Connected
Documents uploaded through a form will automatically inherit the same expiry rules as the form.
This keeps related records synchronized and eliminates duplicate configuration.
🏢 Standardize Across Multiple Centres
Publish forms and apply consistent expiry policies across all your centres, making compliance management easier for multi-site organizations.
✅ Stay Compliance Ready
Quickly identify:
Active records
Upcoming renewals
Expired forms
Expired documents
Pending resubmissions
Receive reminders through email or in-app notifications, so nothing slips through the cracks.
Why you'll love it
✔ Eliminate manual tracking of expiring records
✔ Automate renewal reminders and resubmissions
✔ Keep forms and supporting documents synchronized
✔ Reduce administrative work with prefilled renewals
✔ Stay prepared for licensing inspections and compliance audits
Coming soon to illumine. Stay compliant with less effort. 🚀