We're excited to introduce Time Tracking & Payroll, a new module that helps you track staff work hours, review timecards, and prepare payroll with greater accuracy.
At a Glance
Feature | What it does |
🕒 Time Tracking Dashboard | View and manage clock-in/out records, active shifts, and room-level attendance |
📊 Time Summary View | See regular, overtime, and pending-review hours per employee |
💰 Payroll-Ready Records | Set pay rates and export payroll reports as CSV |
🔐 Automatic Permission Mapping | Existing attendance permissions carry over automatically |
⚙️ Flexible Settings | Configure work weeks, overtime rules, and missed clock-out handling |
🕒 Time Tracking Dashboard
A new Time Tracking tab is now available alongside Staff Attendance and Time Off.
This gives you a live view of every employee's clock-in and clock-out records, daily and weekly worked hours, and active shifts as they happen, including which room each staff member checked into.
Moreover, any record can be expanded to see multiple check-ins and check-outs across the day.
📊 Time Summary View
Get instant visibility into your center's staffing activity, with regular vs overtime hours worked at the center level. Expanding an employee's record shows the daily shift breakdown, rooms worked, time-in and time-out details, and shift status.
❇️ Bonus Feature
Needs Review button. This button flags any attendance record with an inconsistency, such as a missed clock-in or clock-out, or a shift logged for more than 12 hours, so admins can catch and correct issues before payroll runs. An example of a missed clock-out entry shown below in the screenshot.
💰 Payroll-Ready Records
Use accurate attendance data to support payroll processing and configure pay rates directly within Time Tracking.
Rate management. Administrators can manage rates per employee by setting an hourly rate and an overtime rate for each staff member.
Missing pay rate alerts. If an employee has logged hours without a configured rate, payroll calculations show "Not Set" until a rate is added.
Export. Payroll reports can be exported in CSV format, with a standard column layout (employee name, ID, pay period, regular hours, overtime hours, total hours) built to drop directly into most payroll providers' bulk-import tools including Gusto, ADP RUN, Paychex Flex, and QuickBooks Payroll.
⚙️ Flexible Time Tracking Settings
Configure how work hours and overtime are calculated across your center, including your work week, overtime rules, and how gap hours and missed clock-outs are handled, so payroll always reflects how your center actually operates.
Bonus configs:
Pay for gappers - Choose to pay staff for gap hours between shifts, a level of control not offered by other childcare platforms like Brightwheel or Playground.
Role-based overtime exclusion - Exclude specific staff roles from overtime calculations entirely, giving finer control than the standard weekly/daily overtime models most competitors offer.
Learn How the Permissions Work
Existing attendance permissions carry over automatically, so there's nothing to reconfigure:
Existing permission | Maps to |
Staff Attendance Reports access | View Access |
Update Staff Attendance | Edit Access |
Super Admins are automatically granted Manage Time Tracking and Payroll Access.
Why This Matters
Centralizes attendance and payroll preparation
Improves visibility into staff hours and overtime
Simplifies payroll reconciliation
Helps identify missing or incomplete timecards before payroll processing
Reduces manual effort with export-ready payroll data
Replace the bracketed screenshot notes above with real images before publishing.
What's New?
🕒 Time Tracking Dashboard
A new Time Tracking tab is now available alongside Staff Attendance and Time Off.
View employee clock-in and clock-out records
Track daily and weekly worked hours
Monitor active shifts in real time - open shifts show an "In Progress" status until the staff member clocks out
Review staff attendance across rooms, including which room each person checked into (e.g., Room 6 – Toddler)
Toggle any duration between a simple total and a detailed hours-and-minutes view
Expand a record to see multiple check-ins and check-outs in a single day (for breaks, or leaving and returning)
Additional viewing options:
Clocked in only
Needs review only
Split by room
📊 Time Summary view
Get instant visibility into your center's staffing activity.
Track:
Regular hours
Overtime hours
Pending review hours
Time off hours
Total hours worked
Expand each employee record to view:
Daily shift breakdowns
Rooms worked
Time-in and time-out details
Shift status
💰 Payroll-Ready Records
Use accurate attendance data to support payroll processing. Configure staff pay rates directly within Time Tracking.
Rate management - Administrators can:
Set hourly rates per employee
Configure overtime rates
Filter staff by role or status
Search employees by name
Bulk-manage pay rates
Missing pay rate alerts - If an employee has logged hours without a configured pay rate, payroll calculations display "Not Set" until rates are configured.
Payroll reports can be exported in CSV format for payroll processing.
🔐 Automatic Permission Mapping
To ensure a seamless transition, existing attendance permissions will automatically be mapped.
Users with Staff Attendance Reports access will receive View Access
Users with Update Staff Attendance permission will receive Edit Access
The following permissions will be automatically assigned to Super Admins:
Manage Time Tracking
Payroll Access
⚙️ Flexible Time Tracking Settings
Configure how work hours and overtime are calculated across your center.
Set the start day of your work week.
Choose a weekly or daily overtime model and define your overtime threshold (e.g., 40 hours/week).
Choose whether gap hours should be paid ("pay for gappers").
Configure how missed clock-outs are handled - long or forgotten check-outs are flagged under Needs Attention for an admin to review and correct before payroll.
Exclude specific staff roles from overtime calculations.
Why this matters
Centralizes attendance and payroll preparation
Improves visibility into staff hours and overtime
Simplifies payroll reconciliation
Helps identify missing or incomplete timecards before payroll processing
Reduces manual effort with export-ready payroll data