We're excited to introduce Time Tracking & Payroll, a new module that helps you track staff work hours, review timecards, and prepare payroll with greater accuracy.
What's New?
🕒 Time Tracking Dashboard
A new Time Tracking tab is now available alongside Staff Attendance and Time Off.
View employee clock-in and clock-out records
Track daily and weekly worked hours
Monitor active shifts in real time - open shifts show an "In Progress" status until the staff member clocks out
Review staff attendance across rooms, including which room each person checked into (e.g., Room 6 – Toddler)
Toggle any duration between a simple total and a detailed hours-and-minutes view
Expand a record to see multiple check-ins and check-outs in a single day (for breaks, or leaving and returning)
Additional viewing options:
Clocked in only
Needs review only
Split by room
📊 Time Summary view
Get instant visibility into your center's staffing activity.
Track:
Regular hours
Overtime hours
Pending review hours
Time off hours
Total hours worked
Expand each employee record to view:
Daily shift breakdowns
Rooms worked
Time-in and time-out details
Shift status
💰 Payroll-Ready Records
Use accurate attendance data to support payroll processing. Configure staff pay rates directly within Time Tracking.
Rate management - Administrators can:
Set hourly rates per employee
Configure overtime rates
Filter staff by role or status
Search employees by name
Bulk-manage pay rates
Missing pay rate alerts - If an employee has logged hours without a configured pay rate, payroll calculations display "Not Set" until rates are configured.
Payroll reports can be exported in CSV format for payroll processing.
🔐 Automatic Permission Mapping
To ensure a seamless transition, existing attendance permissions will automatically be mapped.
Users with Staff Attendance Reports access will receive View Access
Users with Update Staff Attendance permission will receive Edit Access
The following permissions will be automatically assigned to Super Admins:
Manage Time Tracking
Payroll Access
⚙️ Flexible Time Tracking Settings
Configure how work hours and overtime are calculated across your center.
Set the start day of your work week.
Choose a weekly or daily overtime model and define your overtime threshold (e.g., 40 hours/week).
Choose whether gap hours should be paid ("pay for gappers").
Configure how missed clock-outs are handled - long or forgotten check-outs are flagged under Needs Attention for an admin to review and correct before payroll.
Exclude specific staff roles from overtime calculations.
Why this matters
Centralizes attendance and payroll preparation
Improves visibility into staff hours and overtime
Simplifies payroll reconciliation
Helps identify missing or incomplete timecards before payroll processing
Reduces manual effort with export-ready payroll data